Modes of Service of Summons under CPC, 1908
Introduction-
In every civil case, the first and most important step is to inform the other party that a case has been filed against them. This is done through a summon.
A summon is an official order of the court asking a person — usually a defendant — to appear before the court and respond to a legal claim.
Under Order 5 of the Civil Procedure Code (CPC), 1908, the law explains how summons are to be issued and served. The purpose is simple — to make sure that every person gets a fair chance to present their side before any decision is made. This is part of the basic rule of natural justice.
Meaning of Summons
A summon is a notice sent by the court to a person involved in a case, asking them to appear at a specific date, time, and place. It can be issued to a party, witness, or defendant.
Usually, the summon is issued to the defendant after the plaintiff files a suit. The defendant must file a written statement within 30 days of receiving the summon. The court can extend this time to 90 days in special cases under Order 5, Rule 1.
In the case Lakshmi Bai v. Keshari Mal Jain (1995 M.P.L.J. 105), the court held that a copy of the plaint must be attached with the summon. Without it, the service is not valid.
Requirements of a Valid Summon:-
For a summon to be valid and effective, it must meet the following conditions:-
1. It must be signed by the presiding officer or an authorized officer.
2. It must carry the seal of the court.
3. A copy of the plaint must be attached.
4. The date, time, and place for appearance must be clearly mentioned.
5. The purpose of the summon must be stated.
6. If documents are required, their details must be included.
Different Modes of Service of Summons:-
Order 5, Rules 12 to 30 of the CPC, describe various methods of serving summons. The court can use one or more of these modes depending on the situation.
1. Personal Service (Order 5, Rules 12 & 16)
This is the most common and preferred method. The summon is delivered personally to the defendant, and their signature is taken on another copy to confirm receipt.
If the defendant is not present, the summon can be given to an authorized agent or an adult family member living with the defendant (Order 5, Rule 15).
Important Case:
R.K. Sharma v. Ashok Nagar Welfare Association (A.I.R. 2001 Delhi 272) —
The Delhi High Court stated that service must be done personally for each defendant. The process server must record how and when the summon was served. Substituted service can be used only if personal service fails.
Personal service ensures that the defendant receives direct notice and cannot later claim ignorance.
2. Service by Affixing the Summons (Order 5, Rule 17)
If personal service is not possible after several attempts, the summon may be affixed on the outer door or visible part of the defendant’s house or workplace.
The officer serving the summon must prepare a report explaining why this method was used and must mention witnesses who identified the house.
Important Cases:
Meera Rani De v. Goswami (A.I.R. 1977 Calcutta 372):
When the husband refused the summon and the wife was inside the house, the officer affixed it on the door. The court held it as a valid service.
P.S. Narayan Reddy v. M.R. Reddy (A.I.R. 2005 A.P. 239):
The court held that affixing should be done only when several genuine attempts to find the defendant have failed.
3. Substituted Service (Order 5, Rule 20)
If the defendant is avoiding service or cannot be found, the court may allow substituted service. This is done through one or more of the following ways:-
I) Affixing a copy of the summon in a visible place in the court building.
ii) Affixing at the residence or business place of the defendant.
iii) Publishing the summon in a widely circulated newspaper in the area where the defendant lives.
This type of service is considered as valid as personal service.
Important Cases:
Mrs. Rampyari Devi v. Additional District Judge, Azamgarh (A.I.R. 1989 Allahabad 93):
Publication in a newspaper was held to be valid service.
Mrs. R. Smitha v. R. Umashankar (A.I.R. 2016 N.O.C. 331 Karnataka):
The defendant’s claim that he did not read the newspaper was rejected. The court said newspaper publication was adequate.
Auto Car v. Trimurti Cargo Movers Pvt. Ltd. (A.I.R. 2018 . 1965):
The Supreme Court held that publication must mention complete details like date and time for appearance; otherwise, it is invalid.
4. Service by Post (Order 5, Rule 9)
The court may direct service of summons through registered post, speed post, courier service, fax, or email.
When a summon is sent by registered post and the defendant or their agent signs the acknowledgment, it is treated as valid service. If the defendant refuses to accept the post, it is still considered a valid service.
Case Reference:
Sameer Snigdha Chandra v. Pranaya Bhushan Chandra (A.I.R. 1989 Orissa 185):
Refusal to accept a registered letter containing a summon amounts to valid service.
This method is fast and reliable, especially with modern electronic communication.
5. Service Where Defendant Lives in Another Court’s Jurisdiction (Order 5, Rule 21)
If the defendant lives in a different city or within another court’s area, the summon can be served through:
🔸Registered or speed post
🔸Courier
🔸Fax
Case Law:
M/s A.A.R.K. Traders v. M/s Satish Electronics (A.I.R. 2009 N.O.C. 341 Himachal Pradesh):
The court said that for defendants outside local jurisdiction, service by speed post, courier, fax, or email is better than ordinary registered post.
6. Service on Defendant in Prison (Order 5, Rule 24)
✔️If the defendant is in jail, the summon is sent to the officer in charge of the prison. The officer then serves it to the defendant and reports back to the court.
✔️This ensures that being in prison does not stop a person from receiving court notice.
7. Service Outside India (Order 5, Rule 25)
When the defendant resides outside India and has no agent in the country, the summon is sent directly through:-
🔸Post
🔸Courier
🔸Fax
✔️If the defendant lives in Bangladesh or Pakistan, the summon is sent to a court in that country for delivery.
✔️This rule helps Indian courts communicate with people living abroad in civil matters.
8. Service through Political Agent or Foreign Court (Order 5, Rule 26)
🔸When a defendant lives in a foreign country under a political agent or foreign court’s jurisdiction, the summon is sent through such authorities.
🔸This ensures that summons are properly served even in countries where India has diplomatic relations or legal agreements.
9. Service on Public Officers and Government Employees (Order 5, Rule 27)
🔸If the defendant is a public officer, railway employee, or local authority worker, the summon is sent to the head of the office where they work. The head then arranges for proper delivery.
🔸Similarly, if the defendant is a soldier, sailor, or airman, the summon is sent to the Commanding Officer of their unit (Order 5, Rule 28). The Commanding Officer is responsible for serving the summon on them.
10. Service on Firms and Corporations
🔸Summons can also be served on business entities such as partnership firms or companies. This can be done by:
🔸Delivering it personally to a partner, director, or manager, or
🔸Sending it to the principal office by post, or
🔸Affixing it at the business premises if other methods fail.
Importance of Proper Service of Summons:-
✔️The service of summons is not just a formality — it ensures fair trial and justice. Every person must know when and why they are being called to court. If the summon is not served correctly, the entire proceeding can be challenged.
✔️Proper service also prevents unnecessary delay in court cases and helps in maintaining trust in the judicial system.
Judicial View on Service of Summons:-
👉Indian courts have emphasized that service of summons must be genuine, timely, and complete. Fake or improper service can lead to setting aside decrees and reopening of cases.
👉Courts have also encouraged using modern means like email and fax to make the process faster and more transparent.
🖥️Digital Transformation in Service of Summons
👉With the advancement of technology, the Indian judiciary is moving toward electronic service (e-service) of summons. Many courts now use:-
🔸Email communication
🔸WhatsApp or SMS notifications
🔸Online acknowledgment tracking
This not only saves time but also reduces manipulation or delay by parties trying to avoid summons.
Conclusion:--
✔️The service of summons is the foundation of every civil proceeding. Without it, justice cannot move forward. Order 5 of the CPC, 1908, provides detailed procedures to ensure that every defendant is informed properly and fairly.
✔️Whether by personal service, post, affixing, substituted method, or digital means, the goal remains the same — to give every person a fair opportunity to be heard.
✔️Proper service upholds the principle of natural justice — “no one should be condemned unheard.”
✔️As the courts continue adopting technology, the process of serving summons becomes faster, more transparent, and more reliable. A well-executed service of summons ensures that justice is not only done but is seen to be done.
